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CoWorx Staffing Services is seeking a Training and Administrative Coordinator in the East Providence, RI area. This position provides administrative and coordination support for employee onboarding, training programs, employee engagement activities, and plant-wide administrative initiatives. This role serves as a key resource for new hire orientation, interview coordination, training logistics, recordkeeping, employee events, and selected administrative processes. The position helps ensure a positive employee experience while supporting training compliance, communication, and operational effectiveness at East Providence facility.
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Responsibilities:
Training & Onboarding Coordination (40%)
- Coordinate all aspects of new hire orientation programs to ensure a positive onboarding experience and successful integration into the organization.
- Manage temporary employee timecards and approve related invoices in accordance with company policies and established procedures.
- Prepare onboarding materials, employment documentation, training resources, and new hire packets.
- Schedule, coordinate, and support employee training sessions, orientations, and development programs.
- Maintain accurate training records, certifications, attendance logs, and compliance documentation.
- Generate training participation, completion, and compliance reports to support organizational and regulatory requirements.
- Coordinate refresher training programs and certification renewals to ensure ongoing employee compliance and development.
- Serve as an administrative point of contact for new hires during the onboarding process, providing support, guidance, and timely communication.
Employee Engagement & Site Support (25%)
- Coordinate employee recognition programs, service anniversary celebrations, and employee appreciation activities to foster employee engagement and a positive workplace culture.
- Support employee engagement initiatives, company-sponsored events, and workforce morale programs that encourage participation and team collaboration.
- Coordinate logistics for town hall meetings, training sessions, employee development programs, and site-wide initiatives.
- Maintain employee communication boards, displays, and informational materials to ensure timely, accurate, and effective internal communications.
- Collaborate with Human Resources, leadership, and cross-functional teams to support employee engagement, communication, and organizational culture objectives.
Administrative Support to Human Resources (15-20%)
- Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills with the ability to interact professionally at all levels of the organization.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Support HRIS data entry activities and maintain accurate employee records and personnel information.
- Assist the Training Department and HR Manager with monitoring policy acknowledgements, employee sign-offs, assigned training, and compliance requirements.
- Provide administrative support for payroll-related activities, including timekeeping follow-up, record maintenance, and document collection.
- Maintain strict confidentiality of employee information and sensitive Human Resources records.
- Strong attention to detail with a commitment to accuracy, professionalism, and compliance.
Administrative Support (10%)
- Provide administrative support to the training department and site leadership to ensure efficient day-to-day operations and successful execution of training initiatives.
- Prepare reports, presentations, spreadsheets, correspondence, and other business documents with a high degree of accuracy and professionalism.
- Coordinate meetings, training sessions, employee events, and related logistics, including scheduling, materials preparation, and communication support.
- Maintain training materials, records, and office supply inventories to ensure resources are available and organized.
- Support departmental projects, maintain documentation, and assist with administrative activities as assigned.
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Desired Background/Skills:
- Associate degree preferred, or an equivalent combination of education and relevant work experience.
- Two to four years of administrative, coordinator, training support, or related experience required.
- Manufacturing environment experience preferred.
- Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- High attention to detail with the ability to maintain confidentiality and handle sensitive information appropriately.
- Flexibility to support employee orientations, training programs, onboarding activities, and company events as needed.
- Professional demeanor with strong interpersonal skills and a customer-service-oriented approach.
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Other Information:
Don’t miss out on this excellent opportunity to join a hardworking, supportive team- apply with us today to get started!
CoWorx is an equal opportunity employer dedicated to fostering a diverse and inclusive team. We believe that a varied workforce enhances our business outcomes and contributes to a brighter future for our internal teams, Field Talent, customers, and communities. We are committed to considering all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or veteran status, and we do not discriminate based on disability.
If you are a person with a disability and require assistance during the recruitment process, please reach out to us.
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